Medical Translation Services in Singapore
Need a medical report, medical record or vaccination card in English? Each office in Singapore has its own rule. The Communicable Diseases Agency (CDA) and MOM accept a translation by a translation service provider. ICA asks for an official translation, so overseas test reports for a Student's Pass usually go through a Notary Public and SAL. Hospitals, clinics, insurers and research teams mostly need a careful certified translation. We translate every number, unit, drug name and stamp exactly as printed, and a second person checks them.
Quick answer: A certified medical translation starts from S$40 a page and takes 24 to 48 hours. It suits patients, parents, clinics and HR teams. The ICA version (translation + notary + SAL) starts from S$202.20 for a 1-page report and usually takes 3 to 7 working days. Hospital files, clinical studies and patient leaflets are quoted per word, from S$0.25 a word. Need it fast? Send short reports before 11am on a weekday for same-day translation. The notary and SAL steps then add a few working days.
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Which Medical Translation Do You Need?
The office that reads your papers decides the format, not the document. Ask them, or send us their letter and we will check. Vaccination record for CDA, or a medical paper for MOM? You only need card 1.
1. Certified Medical Translation
- Who signs it: Our translator, checked by a second linguist, with our signed accuracy statement and company stamp.
- Used for: CDA vaccination checks, MOM Dependant's Pass and LTVP files, hospitals and clinics, insurers, employers, schools.
- Time: 24 to 48 hours.
- From: S$40 per page.
2. Notarised + SAL (ICA and overseas)
- Who signs it: A Notary Public in Singapore, who signs and seals our certified translation.
- Used for: ICA files, such as the overseas HIV and chest X-ray reports attached to the Student's Pass medical examination form, and medical papers for a hospital, court or office abroad.
- Extra step: SAL must authenticate every Singapore notarisation, with an apostille. We arrange it, and the S$87.20 SAL fee is included.
- Time: 3 to 7 working days.
- From: S$202.20 per 1-page report (S$40 translation + S$75 notarial certificate + S$87.20 SAL).
3. Medical Projects (hospitals, pharma, research)
- Who does it: A translator who works in your field, a second linguist, and a shared term list for your files.
- Used for: Patient records for an international patient desk, clinical study papers, consent forms, patient leaflets and device instructions.
- Time: A fixed date in your quote, about 3 to 4 working days for 3,000 words.
- From: S$0.25 per word. Back translation is quoted separately.
One thing we will always tell you straight
We translate medical papers; we never explain them. What a result means is a question for your doctor. No office endorses a private translation company, and no company can promise an office will approve your file. What we promise is the format that office asks for, and a straight answer when you do not need to pay more. For example, CDA has told a parent that a translation by a translation service provider is fine and that notarisation and SAL are not required. So we will not sell you a notary seal for a vaccination card.
Medical Translation From French, Chinese, Tamil and 200+ Languages
Recent medical papers we have been asked to translate include French HIV laboratory and chest X-ray reports for an ICA Student's Pass; Italian medical reports for ICA, needed by the next day; Ukrainian, Tamil and Bengali vaccination cards for CDA and MOM long-term passes; Swedish vaccine records with handwritten entries; Swiss German medical receipts; Hungarian, Khmer and Spanish medical papers; and Chinese, Japanese, Korean, Indonesian and Vietnamese reports and discharge summaries for hospitals and insurers.
Also: Hungarian, Khmer, Spanish, Thai and 200+ other languages
Every language has its own traps: decimal commas in European lab results, brand names that differ by country, handwritten vaccine dates, and dual calendars in Thai and some Middle Eastern records. We keep units and reference ranges as printed and never convert them. Rare languages cost more. Tell us the language and we will confirm the price within the hour.
Medical Documents and Records We Translate
Send every page, including the back of vaccine cards and any page with a stamp. A missing page is the most common reason an office asks again.
Test Results and Care Records
Blood tests, HIV reports, chest X-ray and radiology reports, pathology and scan reports, with reference ranges kept. Discharge summaries, operation notes, referral letters, prescriptions and full medical records.
Vaccination Records
Immunisation cards and booklets, including handwritten dates and batch numbers, for CDA, schools and MOM.
Office Forms
Medical certificates (MC), fitness-to-work letters, disability and work injury reports.
Research, Pharma and Recorded Consultations
Study protocols, consent forms, patient leaflets, labels and device instructions. Recorded consultations: audio is transcribed first, then translated. See transcription services.
ICA Student's Pass Medical Examination: Overseas Test Reports
If the medical examination is done overseas, ICA's form asks for the original HIV and chest X-ray reports to be attached, dated within 3 months. The ICA form itself is in English, but the lab reports often are not. ICA asks for official translations of non-English documents: an embassy translation, a notary's translation, or a private translation that is notarised. So we translate the reports, our partner Notary Public notarises them, and SAL authenticates them. Renewal applicants must do the exam in Singapore, so they rarely need us.
CDA Vaccination Records for Children
Foreign-born children aged 12 and below need CDA's "Verification of Vaccination Requirements" for a new Dependant's Pass or LTVP, and ICA asks for the same check for a Student's Pass. If the vaccine card is not in English, send it with an English translation. MOM says you may use a translation service provider, and CDA has told a client that notarisation and SAL are not needed. A certified translation is enough.
How to Get Medical Documents Translated for ICA, CDA or MOM
Four steps, from your scan to a set in the format your office asks for.
Send the pages and tell us the office
Clear photos or scans are enough. Say who will read it: ICA, CDA, MOM, an insurer, a hospital or a team abroad.
Confidentiality first
For clinics, hospitals and companies, we sign your NDA before we open the files. Only the translator and the checker see them, and we delete them on request.
Translation and second check
A human translator does the work. A second person checks every dose, unit, lab value, date and name against the original and the passport. Unclear handwriting is marked "[illegible]" and listed for you, never guessed.
Delivery in the right format
Certified: a signed PDF, with a paper copy on request. ICA: one PDF of the full set (copy of the original, translation, notarial certificate and SAL certificate) for upload, plus the signed paper set. Courier for a small fee, or collect from our office.
Why Clinics, Families and HR Teams Trust Us With Medical Papers
What you get with every medical paper we translate.
Translators Who Know Medicine
Medical files go to translators who work with medical texts. They keep the original drug name and add the generic name in brackets, and they never swap in a local brand.
Every Number Checked Twice
A second person checks every dose, decimal, unit, reference range and date. In medical papers, one wrong number matters more than any wrong word.
Confidential by Default
We sign an NDA on request, limit access to two people, delete files on request, and never paste patient records into public AI or free online tools.
Honest Timelines
Certified translation takes 24 to 48 hours. The ICA version takes 3 to 7 working days. If your date is too close, we say so on day one.
A Typical Job: French HIV and Chest X-Ray Reports for an ICA Student's Pass
A student applying through ICA's SOLAR+ system had the ICA medical examination form completed in English, but the HIV laboratory report and the chest X-ray report from the clinic were in French. This shows how we handle this kind of request.
Medical Report Translation
Original
HIV laboratory report and chest X-ray report from the clinic, in French.
What the client needed
Student applying for a Student's Pass
- They wanted every heading, stamp, seal, signature, date, clinic detail and handwritten note translated.
- They asked whether SAL was needed or whether the notary alone was enough.
What we did
The honest answer
- We read both French reports alongside the English ICA form.
- We translate every heading, stamp, seal, signature, date, clinic detail and handwritten note.
- A second person checks every value, date and name against the original and the passport.
- Our partner Notary Public notarises the translations, and SAL authenticates them.
- The full set comes as one PDF for upload, plus the signed paper set.
How Much Does Medical Translation Cost in Singapore?
Short reports are priced per page and long files per word. You get a fixed, itemised price before we start. Several documents? Send them together for one bundled quote with an itemised breakdown.
Certified Medical Translation
24-48 hrsStarting from
- Signed accuracy statement and company stamp
- For CDA, MOM, hospitals, clinics and insurers
- Signed PDF, paper copy on request
For ICA Files: Certified + Notarised
3-7 daysper 1-page report, notary + SAL included
- +S$40 for each extra page
- SAL apostille included; Apostille countries accept it directly
Long Files and Projects
QuotedStarting from
- Patient records, study papers, consent forms, leaflets
- Shared term list kept for your future files
- Back translation quoted separately
Urgent: +S$20 a page for same-day translation of short reports sent before 11am on a weekday. The notary and SAL steps still take a few working days. Worked example, a clinic's patient file: an international patient desk sends a 3,000-word Indonesian medical history and referral pack. Translation and second check: 3,000 × S$0.25 = S$750, so the total is from S$750, usually ready in 3 to 4 working days. Monthly invoicing for regular clinic accounts. Worked example, an ICA Student's Pass: a French HIV report (1 page) and chest X-ray report (1 page), each notarised: 2 × S$202.20 = S$404.40. If one notarial certificate can cover both reports, the price falls to S$242.20 (S$80 + S$75 + S$87.20). Your quote shows the exact count. Rare languages, faded copies and heavy handwriting may cost more. We tell you before we start.
What Clients Say
Read what our clients say about our translation service.
Real Client Experiences
Swipe to read more success stories
Pleased With Final Document
"Sending my English academic transcript for Malay translation was part of my embassy task. They handled dates and grades properly. I felt relieved after seeing the copy. It was accepted..."
English to Malay Agreement for Regional Hire
"For a Malaysian staff member, we needed the employment contract translated from English to Malay. It was for internal record and clarity. Delivery took two days. The staff understood every..."
Satisfied With Embassy Submission Result
"My Malay business letter had to be translated into English for Malaysia embassy. I compared both copies line by line. Everything looked correct. The process ended without any problem."
My Research Looks Professional
"Amazed at how my French dissertation became easy to read in English. Every point stayed correct. My professor didn't need to ask any questions. This translation service really helped me..."
Scholarship Submission Ready
"The Arabic academic essay translation kept all details accurate. I used it for my scholarship form. Every paragraph is readable in English. Felt relieved knowing I could submit it without..."
Supplier Issue Solved
"Supplier document language caused delay. Translation fixed it. Logistics team approved. Shipment moved."
French Website Version for Market Entry
"Expanding into France meant our company website needed proper French translation. We submitted the translated version to our overseas partner for approval. They accepted it without revision. This helped us..."
Online Portal Accepted
"Government upload portal accepted the translated permit. No error shown. Process finished smoothly."
Great Choice For Expats
"Your team helped me with English translation. Steps were simple. I sent pictures by WhatsApp. Traffic Police accepted immediately."
My Thesis Feels Complete
"Seeing my Chinese Simplified dissertation in English made me smile. All my explanations are clear. I understood it fully. Submission was easy. I feel really satisfied and proud."
Other Services and Guides for Medical Papers
Medical papers often travel with other documents. We run the set as one job, so every name matches.
Helpful guides
Several Reports? One Bundled Quote
Send them together for one bundled quote with an itemised breakdown.
Common Questions About Medical Translation in Singapore
Short, direct answers to the questions clients ask us most.
FAQ Group
Do CDA, MOM and ICA accept a certified medical translation?
CDA and MOM, yes. MOM says you may use a translation service provider, and CDA has told a parent that notarisation and SAL are not required for vaccination records. ICA is stricter: it accepts an embassy translation, a notary's translation, or a private translation that is notarised. So for ICA medical reports, plan for the notarised version.
How much does medical translation cost in Singapore?
A certified translation starts at S$40 a page. The ICA version with notary and SAL starts at S$202.20 for a 1-page report, and each extra page adds S$40. Long files and projects start at S$0.25 a word. Same-day translation adds S$20 a page for short reports sent before 11am on a weekday. Send your files and you get a fixed, itemised price within the hour.
Do I need SAL authentication for my medical report?
Only if it is notarised. Every notarisation done in Singapore must be authenticated by SAL, so SAL is part of any ICA set, and the S$87.20 fee is in our price. A certified translation for CDA, MOM, a hospital or an insurer needs no notary and no SAL.
My ICA or school date is in a few days. Can you still help?
The translation can be ready the same day if you send short reports before 11am on a weekday. The notary and SAL steps depend on their schedules and usually add a few working days. Message us on WhatsApp today and we will tell you honestly whether your date is possible.
Do I get a PDF and a paper copy? Do you need the original?
A clear scan is enough to start, and your original stays with you. A certified translation comes as a signed PDF, with a paper copy on request. A notarised set is made on paper because the notary signs a physical page, and you also get a PDF of the full set for upload. Courier for a small fee, or collect from our office.
Can you explain what my report means, or convert the units?
No. We translate; your doctor explains. Units and reference ranges stay exactly as printed, because converting them can change the meaning. Drug names stay in the original, with the generic name in brackets. If a handwritten word cannot be read, we mark it as illegible and tell you, rather than guess.
Will you sign our NDA, and who sees patient records?
Yes, we sign your NDA before we open the files. Only the translator and the checker see the records. We do not paste them into public AI or free online tools, and we delete them on request after delivery. Hospitals and clinics can also send files through their own secure transfer.
Do you offer monthly invoicing and a fixed term list for our clinic?
Yes. Regular clients can get monthly invoicing and volume rates. We build a term list for your drug names, department names and form headings, so every file reads the same way, and the same small team works on your account.
Can you review our machine translation of patient leaflets?
Yes. A medical translator checks the machine draft line by line against the source, fixes errors and marks risky sentences. This is usually cheaper than a full translation. For consent forms and other high-risk text, we suggest a full human translation, with back translation if your ethics committee asks for it.
Are you ISO certified?
We do not hold an ISO 17100 certificate, and we will not claim one. Our process follows the same core steps: a qualified translator, a second linguist who checks the work, a term list, and a record of queries. If your tender needs a named certificate, tell us before you send files.
Get Your Medical Documents Translated the Right Way
Send your reports, tell us which office or team will read them, and get a fixed, itemised price within the hour.