Payslip Translation Services in Singapore
Need your payslips in English for a PR or citizenship file? ICA's checklist asks working applicants for their last 6 months of payslips, and any payslip not in English needs an official translation. ICA accepts an embassy translation, a notary's translation, or a private translation that is notarised. A company stamp alone is not enough. For MOM, banks and employers, a certified translation is usually enough. We do the translation, check every figure twice, and arrange the Notary Public and SAL when ICA needs them.
Quick answer: A certified payslip translation starts from S$40 a page and takes 24 to 48 hours. One monthly payslip is usually one page. The ICA version (translation + notary + SAL) starts from S$202.20 for 1 page, and each extra page adds S$40. Six payslips notarised as one set come to S$402.20, in 3 to 7 working days. Need it fast? Send short documents before 11am on a weekday for same-day translation. The notary and SAL steps then add a few working days.
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Certified, Notarised or Apostilled? Which Payslip Translation Do You Need?
Most people need only one of these. A payslip for a bank, employer or MOM needs card 1. A payslip for an ICA PR or citizenship file needs card 2. Card 3 is for Singapore payslips going abroad. Filing with ICA? You only need card 2.
1. Certified Translation
- Who signs it: Our translator and the company, with our stamp and a statement that the translation is accurate.
- Used for: Banks and lenders, employers, MOM when it asks, and most visa centres.
- Time: 24 to 48 hours.
- From: S$40 per page.
2. Notarised Translation (ICA PR and citizenship)
- Who signs it: A Notary Public in Singapore signs on top of our certified translation.
- Used for: ICA PR and citizenship files, and HDB when your payslips are not in English, Chinese, Malay or Tamil.
- Time: 3 to 7 working days.
- From: S$202.20 for 1 page (S$40 translation + S$75 notarial certificate + S$87.20 SAL); +S$40 each extra page.
3. Going Abroad: Apostille or Embassy Legalisation
- Who signs it: The Singapore Academy of Law (SAL), plus the embassy where a country needs it.
- Used for: Singapore payslips translated for a visa, loan or job abroad.
- Time: 3 to 7 working days, plus the embassy's own time where needed.
- From: The apostille is already in the notarised price. Embassy fees are extra.
One thing we will always tell you straight
ICA does not endorse any private translation company, and no company can promise approval. We build your file in the format the office asks for, and we tell you when you do not need an extra step. Filing for PR or citizenship? Our translation for ICA PR files covers your payslips and the rest of the set in one order.
Payslips in 200+ Languages
Most payslips we receive are in French, Chinese, Dutch, German and Korean. Your payslip may be a French bulletin de salaire (fiche de paie), a Chinese payslip (工资单 / 工资条), a Dutch loonstrook, a German Gehaltsabrechnung, a Korean payslip (급여명세서), a Japanese payslip (給与明細書), or an Indonesian or Malaysian slip gaji, or a Vietnamese phiếu lương. We keep every figure, code and currency as printed, whether it is yuan, euro, won or rupiah. We translate the labels, such as basic pay, allowances, social insurance and tax, so an officer can follow each line.
Also: Burmese, Khmer, Mongolian
Common languages are charged at the standard rate. Rare languages, such as Burmese, Khmer or Mongolian, cost more. Tell us the language and we will quote before you pay.
Singapore Payslips for Use Abroad
Going the other way? We also prepare Singapore payslips for use abroad.
Visas and residence abroad
Some countries want proof of income in their own language. We translate Singapore payslips from English into Spanish, Chinese, Japanese and more, and notarise them when asked.
Property and loans abroad
Banks abroad may want translated payslips for a mortgage. SAL's apostille works in Apostille countries such as China, India and Vietnam.
Gulf countries
Saudi Arabia accepts the SAL apostille. The UAE and Qatar still want embassy legalisation, often with an Arabic translation. We prepare the file in the right order.
"Sworn" translation requests
Singapore has no state-appointed sworn translators. When an office abroad asks for a "sworn" translation, it usually means a translator's affidavit of accuracy, sworn before a Notary Public in Singapore and then apostilled by SAL, or a translator on that embassy's own list.
How to Get Your Payslips Translated in Singapore
No office visit needed. Everything starts from clear scans or app screenshots.
Send clear scans
Send each month's payslip in date order, plus your passport photo page so names match. Clear app screenshots are fine.
Get a fixed price within an hour
We tell you which route your office needs: certified for a bank or MOM, notarised for ICA.
Translation and a second check
A human translator works on your file. A second person re-adds the totals and checks names, dates and every figure.
Delivery, or notary and SAL if needed
Certified: a signed PDF, with a paper copy on request. Notarised: one PDF of the full set (copy of the original, translation, notarial certificate and SAL certificate) for upload, plus the signed paper set. Courier for a small fee, or collect it from our office.
Why People Trust Us With Payslip Translation
What we check and handle on every payslip file.
Names Checked Against Your Passport
Your name and employer name are matched to your passport and the original payslip.
Every Figure Checked Twice
A second person re-adds the totals. We never round, convert or drop a number.
Notary Step Handled Here
We work with a partner Notary Public in Singapore and send the paper on to SAL after that. You do not have to book a lawyer or queue anywhere yourself.
Honest Timelines
Certified translation takes 24 to 48 hours. With notary and SAL, allow 3 to 7 working days.
A Real Job: Six Chinese Payslips From Shanghai Notarised for an ICA PR File
An engineer on an Employment Pass was applying for Singapore PR and needed six monthly payslips from a Shanghai employer in English within seven days. ICA needed an official translation, so the payslips were notarised. We kept every amount in yuan, translated each pay item and social insurance line, and a second person re-added the totals for all six months. The set then went to the Notary Public and SAL. The client received one PDF of the full set for the ICA upload, plus the paper set, in 4 working days, and the file was lodged without queries.
Chinese Payslip Translation
Original: Chinese monthly payslip
Pay items, social insurance lines and totals in Chinese, amounts in yuan.
What the client needed
Employment Pass holder applying for Singapore PR
- Six monthly payslips in English within seven days
- An official translation in the form ICA asks for
What we did
How we handled it
- Received six monthly payslips from the Shanghai employer
- Translated each pay item and social insurance line, keeping every amount in yuan
- A second person re-added the totals for all six months
- Sent the set to the Notary Public and SAL
- Delivered one PDF of the full set for the ICA upload, plus the paper set
How Much Does Payslip Translation Cost in Singapore?
You pay per page, and one monthly payslip is usually one page. Several months, or payslips with a bank statement and employment letter? Send them together for one bundled quote with an itemised breakdown.
For ICA Files: Certified + Notarised
3-7 daysnotary + SAL included
- +S$40 for each extra page
- Example: 6 monthly payslips as one set = S$402.20
- One PDF of the full set for upload, plus the paper set
Certified Translation
24-48 hrsStarting from
- For banks, employers, MOM and visa centres
- Signed, stamped PDF; paper copy on request
- Same-layout months: ask about a lower rate
Urgent
Same day*Extra charge
- *Same-day translation if sent before 11am on a weekday (short documents)
- The notary and SAL steps still take a few working days.
Common languages such as Chinese, French, Dutch, German, Korean and Malay are charged at the standard rate. Rarer languages, such as Burmese, Khmer or Mongolian, cost more. Tell us the language and we will give you an exact quote.
What Clients Say About Our Payslip Translation
Feedback from clients who had their payslips translated with us.
Real Client Experiences
Swipe to read more success stories
Bank Loan Moved Forward
"During bank loan process, officer asked for English payslips. I did not expect that. They explained what pages to send. File came clean and clear. Bank accepted it without delay."
Work Pass Review Cleared
"My work pass review needed translated salary records. I felt nervous. They guided me step by step. Payslips were translated correctly. MOM accepted the upload. Status moved ahead quickly."
HDB Rental Went Smooth
"Landlord asked for translated payslips for HDB rental. I contacted them late evening. Instructions were simple. File was ready next day. Agent accepted it without question."
Clear Monthly Breakdown
"I needed income breakdown for PR application. They translated multiple payslips clearly. Each month was easy to understand. ICA did not ask for more proof. Very helpful service."
Same Day Saved Deadline
"ICA deadline was near. I needed payslip translation urgently. They replied fast and delivered same day. I uploaded on time. That saved my application fully."
Simple Process For Busy Work
"I work long hours and had no time. Everything was done online. I sent payslips by WhatsApp. Translation came clean. Bank accepted without extra request."
Employer Record Accepted
"Company asked for translated salary slips for record update. They handled income details carefully. File was accurate. HR accepted it without asking questions."
Rejected Once Fixed Properly
"My first payslip translation from elsewhere was rejected. I came here next. They corrected format and details. New file was accepted. That fix saved me time."
Family PR Income Clear
"Family PR needed income proof. They translated several months of payslips clearly. ICA officer accepted it without doubt. Family felt more confident during submission."
Safe Handling Of Salary
"I was worried about sharing salary details. They handled documents carefully. Process felt safe. Translation was accurate. Bank accepted it without issue."
Other Papers You May Need
Several months, or payslips with a bank statement and employment letter? Send them together for one bundled quote with an itemised breakdown.
Helpful guides
Need more than one document translated?
Send them together for one bundled quote with an itemised breakdown.
Payslip Translation: Common Questions
Straight answers to the questions we hear most about payslip translation.
FAQ Group
Does ICA accept a certified payslip translation, or must it be notarised?
For ICA, a certified translation on its own is not enough. ICA accepts an embassy translation, a notary's translation, or a private translation that is notarised by a notary in Singapore or the issuing country, or attested by that embassy. We add the Notary Public and SAL for you. MOM, banks and employers usually accept a certified translation.
How much does payslip translation cost in Singapore?
Certified translation starts at S$40 a page, and one monthly payslip is usually one page. The ICA version with notary and SAL starts at S$202.20 for 1 page, and each extra page adds S$40, so 6 payslips as one set come to S$402.20. Same-day translation adds S$20 a page. You get a fixed, itemised price within the hour.
Do I need SAL authentication or an apostille for ICA?
Not as a separate step. When a Singapore notary signs your translation, SAL must authenticate it, and since 16 September 2021 SAL does this with an apostille. We arrange it, and the S$87.20 fee is included in our notarised price. Embassy legalisation is needed only for some countries abroad, such as the UAE and Qatar.
My ICA appointment or PR deadline is in a few days. Can you still help?
The translation can be ready the same day if you send short documents before 11am on a weekday. The notary and SAL steps depend on their diaries and usually add a few working days. Message us on WhatsApp today with your date, and we will tell you honestly whether it is possible.
Do I get a PDF and a paper copy? Do you need my original?
A clear scan or app screenshot is enough to start, and your original stays with you. Certified translations come as a signed PDF, with paper on request. Notarised sets are signed on paper, and you also get one PDF of the full set to upload to ICA. If ICA asks for a certified true copy, we can arrange that too.
How many months of payslips do I need to translate for PR?
ICA's PR checklist asks working applicants for their last 6 months of payslips, plus an employer letter dated within the last 3 months. Only the payslips that are not in English need a translation. Tax assessments from the last 3 years are needed only if you work overseas. ICA may ask for more, so keep the earlier months ready.
Will you convert my salary into Singapore dollars?
No. A translation must match the original, so every amount stays in its own currency, such as yuan, euro or won. We translate the words around the figures, such as basic pay, allowances, tax and social insurance. If an office wants Singapore dollars, it does the conversion itself.
Can all my payslips and their translations go into one PDF?
Yes. Many clients ask for this. We can put each original payslip next to its English page, in date order, in one PDF. For a notarised ICA set, the PDF also holds the notarial certificate and the SAL certificate, ready to upload. Payslips with the same layout are quicker to check, so ask about a lower rate for long runs.
One month has a big bonus, or two months are missing. Should I leave them out?
No. Send every month you have and we translate them all as printed, including bonus lines and internal job codes. Leaving out a month can look like hiding something. If months are missing, for example because your old employer closed, add a short letter explaining the gap. We do not black out account or ID numbers unless the office allows it.
Does HDB need my payslips translated?
Only if they are not in English, Chinese, Malay or Tamil. For those, HDB wants a copy of the payslip and an official English translation that is notarised by a Singapore Notary Public, certified as a true copy by a Singapore commissioner, or endorsed by the embassy. We can prepare the notarised version for you.
Get Your Payslip Translation Done the Right Way
Send your payslips, tell us which office is asking, and we tell you which level you need before you pay. Translation, notary and SAL are handled in one place.