Apply for Birth Extract (Certified True Copy of Birth Certificate)

If you need a certified true copy of your birth certificate in Singapore, also referred to as a Birth Extract, here is a guide to lead you through. For whatever reason you may want a Birth Extract-whether application into jobs, enrollment into schools, or for whatever other important purposes-one will find going through this quite easy.

What is a Birth Extract?

A Birth Extract is the official copy of the birth certificate that provides a certified true copy of one’s birth. It entails your details concerning the names, date, and place of birth, plus it includes the names of your parents. Most occasions find its importance in most legal, educative, and employment matters.

However, if you wish to change your child name on the birth certificate, you check our latest article on the alteration of child name on birth certificate.

Birth Extract vs. Birth Certificate

Birth Certificate:

Definition: It is the original official document issued with birth. It certifies one’s birth by recording birth details like full name, date of birth, place of birth, and parents’ names.

Purpose: The main proof of identity and citizenship used for different official and legal purposes.

Issuance: It is issued to the child immediately after birth by the hospital or other authorities.

Birth Extract:

Birth Extract: A certified true copy of the birth certificate, the birth extract is an ICA document that reflects the information on the original birth certificate. 

Purpose: It serves where your requirement is to provide identification proof of birth for some official or legal requirement where providing the original Birth Certificate is not practical or permissible.

Issuance: It is issued upon request to ICA and is an official document of certainty about the truth of the original birth certificate details.

Why You May be in Need of a Birth Extract?

You may have to produce a Birth Extract, principally for the followings reasons:

Application for Passport: As Proof of identity and citizenship, a Birth Extract may be necessary.

Admission to School or College: Almost all educational institutes demand a Birth Extract for someone’s admission.

Application for a Job: Sometimes, employers ask for it for the purpose of identification and background checks.

Court Actions/Legal Claims: Possibly to initiate litigation procedures, court cases, or legal claims.

Where to Apply for a Birth Extract

In Singapore, you are enabled to apply for a Birth Extract through the Immigration and Checkpoints Authority. They handle all applications related to birth certificates and extracts.

How to Apply for a Birth Extract

1. Prepare Your Documents

Before application, prepare the required documents:

Your NRIC: If you are a citizen or permanent resident of Singapore.

Original Birth Certificate: If you happen to have it, though at times this is not required.

If applying on behalf of another, you may also need:

Letter of Authorization: A letter authorizing you to make the request for the Birth Extract on behalf of the person named in the birth certificate if you are not him/her.

2. Choose Your Application Method

You can apply for a Birth Extract either online or in person.

Online Application:

• ICA’s Website: Visit the Immigration and Checkpoints Authority website.
• Log In: Login using your SingPass. If you don’t have SingPass, you’d have to apply for one.
• Select Service: Click “Request for Birth Certificate.”
• Fill Out Form: An online application form has to be filled out with correct information.
• Upload Documents: Upload the required documents and submit them.
• Payment: Make an online payment of the processing fee by credit/debit card.

Application in Person:

• ICA Building: The ICA Building is located at 10 Kallang Road, Singapore.
• Visit Counter: Go to the customer service counter at ICA. 
• Form Submissions: Present the application form with all documents in support.
• Payment of Fee: You have to make the payment for the processing fee at the counter.

3. Payment of Processing Fee

The fee to be paid for the processing of a Birth Extract is S$ 20 for every copy. This is expected to be paid online or in person. This is meant for the cost incurred in processing and issuing the Birth Extract.

4. Wait for Processing

ICA will process the request after making the application and effecting the payment. The processing usually takes about 1 to 3 working days and issues the Birth Extract.

5. Collect Your Birth Extract

Online Application:

Postal Delivery: If you apply online, the system may send you the Birth Extract by post. You can also collect the same from the ICA.

In-Person Application:

Collect in Person: If you have submitted your application in person, then you can collect your Birth Extract from ICA Building. Bring your receipt and any identification required.

Tips for Smooth Application

Check the Documents: Make sure all the documents you are going to submit are complete and accurate so that no delay happens in the process.

Apply Early:  Apply well in advance if you need a Birth Extract by a specific date to ensure it gets processed on time.

ICA Contact if Required: The contact and support service of the ICA is there to resolve any issue or to answer queries.

Problem Encountered?

In case of problems, such as incomplete documents or technical errors in filing, you may contact ICA for assistance. They have a hotline number and an email address to look into these inquiries. Describe your problem as clearly as possible, and provide all the details needed for the resolution of your problem.

Conclusion

To apply for a Birth Extract in Singapore, follow these straightforward steps. You will have your certified true copy of the birth certificate in your hands, provided you have prepared the documents, selected the appropriate method of making the application, paid for the processing fee, and allowed time for processing. You may consult with ICA for assistance in going through it.

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