Apply for Birth Extract (Certified True Copy of Birth Certificate)

Posted By Singapore Translators | Publised At 15/07/2021
Last Modified: 17th Nov 2023

The birth extract is a document that replaces the damaged or lost birth certificate. There are several reasons due to which birth certificate gets lost or damaged.

Apply for Birth Extract (Certified True Copy of Birth Certificate)

However, you don’t have to worry in such a situation; you can apply for a birth extract or search record (if you do not have enough details about the birth certificate). Here in this article, you will find every detail about how to apply for a birth extract or search record.

Apply for Birth Extract

The birth extract is defined as certify true copy of the issued birth certificate. The birth extract is the replacement for the lost or damaged birth certificate.

Those individuals who are willing to request birth extract but do not have enough information related to the birth certificate. In that case, they will first need to request a search of a birth record.

ICA Registry of Births and Deaths has the record of only those births which were taken place within Singapore. Therefore, you will not find the birth record of those born overseas who will not be available in Singapore records.

However, if you wish to change your child name on the birth certificate, you check our latest article on the alteration of child name on birth certificate.

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Information required

Information required for both birth extract and search for the birth record are as follows:

Apply for birth extract

If you are applying for birth extract, then you will require providing the following information related to the birth certificate holder:

  • Full name of the birth certificate holder (should be same as mentioned in the birth certificate)
  • Gender of the birth certificate holder
  • Date of birth
  • You also need to provide a Singapore birth certificate or NRIC number.

If any of the above information is missing and you cannot get any of the above-related information, you should first request a search for a birth record.

Search for a birth record

If you are willing to apply for search for a birth record, then you will require to provide the following details:

  • Date of birth of the holder. If you do not know the exact date of the birth, you must provide an approximate period when you guess the person was born.
  • Full name of the person
  • Mother name of the person holding a birth certificate
  • Gender of the person
  • You must provide the valid email address where you wish to get the search record result.

By providing the below given additional information will expedite the search.

  • The residential address of the mother when the child was born.

The search for the birth records will be performed that comes within the given period. You will get notified related to search results directly to your registered email address.

Once the search is successfully completed, you will have to request for a certified true copy of the birth extract.

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You have the option to apply for the birth search record or birth extract online through e-service.


Fees that need to be paid for both birth extract and search of birth record

Birth extract

S$40 is the fee that needs to be paid for the copy of the birth extract. This fee is after excluding the postage expenses. The postage expenses will be calculated depending upon the mailing address and copies mentioned in the online application.

A search of birth record

When talking of fees for the search of a birth record, then there are the following fees that need to be paid:

  • You need to pay S$40 for the first month search period.
  • And for every subsequent month, you have to S$40

Both fees are non-refundable

You have multiple ways through which you can process the payment for both birth extract and birth search record:

  • Visa or MasterCard credit/debit card
  • American Express (AMEX) credit card
  • Internet direct debit (DBS/POSB, OCBC, UOB and Standard Chartered Bank internet banking accounts in Singapore).

Processing Time

Birth extract processing time

The estimated processing time for birth extract application is six working days. However, there might be a delay in application processing time if documents are not provided correctly.

Also, remember, the birth extract online application processing time does not includes postal delivery time. This means local postal delivery time might take 2-3 working days. Whereas the international postal time depends on the foreign Postal Service.

Search of birth record

The processing time of the search of birth records will depend on the duration of the search. As soon as the search is completed, you will receive the result to your registered email address. Once the search is completed, you will be asked to apply for a certified true copy of the extract.

 Enquire Application Status

If you are looking to enquire about your birth extract/search record’s current application status, you can do so by using an e-service. In order to access using e-service, you must have an application reference number with you along with the registered email address you provided during the application process.


The birth extract will be mailed to you to your registered mailing address. Always make sure that the person is available at the provided address to receive the birth extract. Immigration and checkpoints Authority (ICA) will not be responsible for any kind of damage done to the birth extract during the mailing procedure.

Applicants who are willing to collect the birth extract in person by visiting the ICA building can mention in the remarks option while completing the application.

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We hope the above-given information about birth extract or search record is enough to understand how you can request for birth extract or search record.

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