Business Translation Services in Singapore
When a company deals across borders, its papers must read the same in every language: the company name, the registration number, the prices, the dates and the terms. We translate company papers, agreements, tenders, proposals, profiles and letters for Singapore businesses and for foreign companies setting up here. A second linguist checks every name and figure. Most business uses need only a certified translation. When a registry, bank or partner abroad asks for more, we arrange the Notary Public, SAL and the embassy step.
Quick answer: Certified business translation starts from S$40 a page for short documents and takes 24 to 48 hours. Long files, such as tenders and agreements, are quoted per word, from S$0.28, with a fixed delivery date. A notarised version with SAL starts from S$202.20 for 1 page and takes 3 to 7 working days. Same-day translation (+S$20 a page) is for short documents sent before 11am on a weekday.
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Certified, Notarised or Legalised: Which Business Translation Do You Need?
Ask the office, registry or partner what form it wants before you order. For a partner, a Singapore bank or your own team, card 1 is usually enough.
1. Certified Translation (company use)
- Who signs it: Our translator and our company, with a signed and dated statement of accuracy, the translator's name, our contact details and our company stamp.
- Used for: Partners and customers, Singapore banks, platforms and marketplaces, tenders, MOM and internal files.
- Time: 24 to 48 hours for short documents; long files get a fixed date in the quote.
- From: S$40 per page, or from S$0.28 per word for long files.
2. Notarised + SAL (company papers used abroad)
- Who signs it: A Notary Public in Singapore notarises the translation. SAL then authenticates it with an apostille.
- Used for: Foreign company registries, banks and courts abroad, and overseas incorporations or branch registrations.
- Time: 3 to 7 working days.
- From: S$202.20 per 1-page document (S$40 translation + S$75 notarial certificate + S$87.20 SAL).
3. Embassy Legalisation (non-Apostille countries)
- Who signs it: The Notary Public and SAL, as in card 2, then the embassy of the country in Singapore.
- Used for: Company papers going to countries outside the Apostille Convention, such as the UAE and Qatar.
- Time: 3 to 7 working days, plus the embassy's own time.
- From: As card 2, with the embassy fee at cost and our handling fee.
One thing we will always tell you straight
Most business documents need only a certified translation, and we will tell you when you do not need to pay for a notary. We are translators, not lawyers or auditors: we do not advise on what your agreement should say, and the governing-language clause, not the translation, decides which version wins. No office, registry or embassy in Singapore endorses a translation company, so we do not promise acceptance. We do promise a faithful translation, checked by a second linguist, in the exact form the reader asked for.
Business Translation From Chinese, Japanese, Korean, French and 200+ Languages
The business pairs we translate most are English ↔ Chinese (Simplified and Traditional) for agreements, letters, company registration papers and platform onboarding files; English ↔ Japanese and Korean for branch office papers, supplier agreements and import papers; English ↔ French and Spanish for company papers for incorporation in France, Spain or Latin America; Malay and Indonesian ↔ English for business letters, agreements and regional office papers; and Chinese ↔ Khmer, Thai and Vietnamese for company papers for regional partners.
Also: English ↔ Chinese, Japanese, Korean, French, Spanish, Malay and Indonesian; Chinese ↔ Khmer, Thai and Vietnamese; 200+ languages in all
Company names follow your records. If a company already has an official English name, we use exactly that. If it has none, we keep the original script and give a marked reading, so no new name is invented. Rarer languages may cost more and take a little longer, so tell us the language and we confirm both before we start.
Business Documents We Translate
We provide document translation services for companies of every size. Send editable files where you can, and we return them in the same format.
Company Papers
Certificates of incorporation, registry extracts, constitutions, board resolutions and annual returns. For ACRA filings: ACRA translation.
Commercial Agreements
Distribution, supply, agency, franchise, licensing, service and partnership agreements.
Tenders and Proposals
Tender documents, specifications, bids and quotations.
Company Profiles and Business Plans
Profiles, pitch decks, business plans and brochures.
Letters, Trade and Brand Papers
Business letters, invoices, purchase orders, import papers and certificates. Trademark certificates, licences and brand guidelines.
Company Documents for Use Abroad
A foreign registry often says it wants the papers "translated by a qualified translator" or "officially certified", without saying how. Before you order, ask the registry whether a certified translation is enough or whether it wants a notarised one with an apostille. Then send us their exact wording. We match the form to it: a certified translation with the translator's statement, or a notarised set with SAL's apostille, plus the embassy's stamp for countries outside the Apostille Convention. Contract-heavy deals also have a page of their own: legal translation.
How to Get Business Documents Translated, in the Right Order
Four steps, from your file to a set your reader can use.
Send the file, and your NDA if you have one
Upload a scan, or the Word, Excel or PowerPoint file. Tell us who will read it and what form they asked for. We sign your NDA before we open a confidential file.
Get a fixed price and the right route
Within an hour we reply with a fixed, itemised price, a delivery date and the route you need. We also ask about company names and terms that must match your past files.
Translation and second check
A translator who works on business texts translates the file using your word list. A second linguist checks every name, number, date and clause against the original. You can review an unstamped draft first.
Certify, notarise or legalise, then deliver
Certified: your editable file plus a signed and stamped PDF, with a paper copy on request. Notarised: a PDF of the full set plus the signed paper set. Courier for a small fee, or collect from our office.
Why Companies Trust Us With Their Business Documents
What you get with every business file we translate.
Translators Who Know Business Texts
Your file goes to a translator who translates agreements, tenders and company papers as regular work. Ask us about the translator's background for your language pair.
A Second Check of Every Name and Number
A second linguist checks company names, registration numbers, prices, dates and clause numbers. Figures are never converted and dates are never reordered without a note.
Confidential by Default
We sign your NDA, the assigned translator signs one too, only the translator and the checker see your file, and we delete it on written request. We do not put client files into public AI tools.
Honest Timelines
Short documents take 24 to 48 hours. Notarised sets take 3 to 7 working days. Tenders and long files get a fixed date in the quote, and we tell you on day one if your deadline is too tight.
A Typical Job: Company Registration Papers in Traditional Chinese for a Foreign Registry
A marine company asked us to translate its 5-page company registration document from Traditional Chinese into English. The company planned to register as a Foreign Maritime Entity with the Marshall Islands Maritime and Corporate Registries, and the registry officer had asked for the document to be "translated by a qualified translator".
Company Registration Translation
Original
5-page company registration document in Traditional Chinese.
What the client needed
Marine company registering as a Foreign Maritime Entity
- The company name, the registration number, the registered address and the names of directors all had to match the company's other filings exactly.
- The registry asked for a translation "by a qualified translator" without saying how.
What we did
Matched to the registry's wording
- We read all 5 pages of the registration document.
- We translate it from Traditional Chinese into English.
- A second linguist checks the company name, registration number, registered address and directors' names against the company's other filings.
- We match the form to the registry's wording: a certified translation with the translator's statement.
- If the registry asks for a notarised version, SAL's apostille is enough, because the Marshall Islands is an Apostille country.
How Much Does Business Translation Cost in Singapore?
Short documents are priced per page. Tenders, agreements and other long files are priced per word, and repeated text is counted once. You get a fixed price before we start. Several documents? Send them together for one bundled quote with an itemised breakdown.
Short Business Documents
24-48 hrsStarting from · certified
- Letters, certificates, registry extracts, short agreements
- Signed statement of accuracy and company stamp
- Signed PDF, paper copy on request
Tenders, Agreements and Long Files
Fixed dateStarting from · fixed total in your quote
- Repeated wording counted once
- Returned in your Word, Excel or PowerPoint file
- Only changed sections charged on a new draft
Notarised or Urgent
3-7 daysper 1-page document, notary + SAL included
- +S$40 for each extra page
- Same-day translation +S$20 a page: short documents sent before 11am on a weekday
- The notary and SAL steps still take a few working days
Worked example: a 52-page English document into Chinese. 52 pages at about 250 words a page is about 13,000 words. Translation, English to Simplified Chinese, 13,000 × S$0.28: S$3,640. Repeated wording is counted once, so the final count is often lower. Second linguist's check, editable file and signed PDF: included. Total: from S$3,640 certified, with a fixed delivery date in the quote. Notarised only if the reader asks: + S$75 + S$87.20 per document. Chinese, Japanese, Korean, French, Spanish, Malay and Indonesian are standard for us. Rarer languages, handwriting and poor scans may cost more or take longer, and we tell you before we start.
What Clients Say
Read what our clients say about our translation service.
Real Client Experiences
Swipe to read more success stories
Pleased With Final Document
"Sending my English academic transcript for Malay translation was part of my embassy task. They handled dates and grades properly. I felt relieved after seeing the copy. It was accepted..."
English to Malay Agreement for Regional Hire
"For a Malaysian staff member, we needed the employment contract translated from English to Malay. It was for internal record and clarity. Delivery took two days. The staff understood every..."
Satisfied With Embassy Submission Result
"My Malay business letter had to be translated into English for Malaysia embassy. I compared both copies line by line. Everything looked correct. The process ended without any problem."
My Research Looks Professional
"Amazed at how my French dissertation became easy to read in English. Every point stayed correct. My professor didn't need to ask any questions. This translation service really helped me..."
Scholarship Submission Ready
"The Arabic academic essay translation kept all details accurate. I used it for my scholarship form. Every paragraph is readable in English. Felt relieved knowing I could submit it without..."
Supplier Issue Solved
"Supplier document language caused delay. Translation fixed it. Logistics team approved. Shipment moved."
French Website Version for Market Entry
"Expanding into France meant our company website needed proper French translation. We submitted the translated version to our overseas partner for approval. They accepted it without revision. This helped us..."
Online Portal Accepted
"Government upload portal accepted the translated permit. No error shown. Process finished smoothly."
Great Choice For Expats
"Your team helped me with English translation. Steps were simple. I sent pictures by WhatsApp. Traffic Police accepted immediately."
My Thesis Feels Complete
"Seeing my Chinese Simplified dissertation in English made me smile. All my explanations are clear. I understood it fully. Submission was easy. I feel really satisfied and proud."
Other Services for Your Company
Company files often need more than one service. We run them as one job, so every name and term matches across the set.
Helpful guides
Several Documents? One Bundled Quote
Send them together for one bundled quote with an itemised breakdown.
Common Questions About Business Translation
Short, direct answers to the questions companies ask us most.
FAQ Group
Do partners, banks and offices accept a certified business translation?
Most do. Partners, Singapore banks, platforms and MOM usually accept a certified translation with a signed statement of accuracy and our company stamp. ICA wants the notarised version. Foreign registries, banks and courts abroad often want a notarised translation with SAL's apostille. Ask the reader what form it needs, or send us their email and we will tell you before you pay.
How much does business translation cost in Singapore?
Short documents start at S$40 a page. Tenders, agreements and long files start at S$0.28 a word, with repeated wording counted once. A notarised version with SAL starts at S$202.20 for 1 page, and each extra page adds S$40. Same-day translation adds S$20 a page for short documents sent before 11am on a weekday. You get a fixed, itemised price within an hour.
When do company documents need notarisation, SAL or embassy legalisation?
Only when the reader asks. A notarised translation in Singapore must be authenticated by SAL with an apostille; the S$87.20 fee is included in our price. Apostille countries, such as France and China, accept it as it is. Countries outside the Convention, such as the UAE and Qatar, also need their embassy's stamp, which we arrange.
Our tender or signing date is close. Can you still help?
Often, yes. Short documents sent before 11am on a weekday can be translated the same day. A long tender can be split between two translators who share one word list, with one checker for the whole file. Notary and SAL steps add a few working days. Send the page count and your deadline, and we give you an honest answer.
Do we get editable files as well as a PDF? Do you need the original?
A clear scan is enough to start, and your original stays with you. If you send Word, Excel or PowerPoint, we return the translation in the same format, plus a signed and stamped PDF. A paper copy comes on request. Notarised sets are made on paper, with a PDF of the full set. Collect from our office, or we courier it for a small fee.
Will you sign our NDA?
Yes. We sign your NDA before we open the file, and the translator assigned to it signs one too. Only the translator and the checker see the document. We keep a copy for reissues unless you ask us in writing to delete it. We do not upload client files to public AI or translation tools.
We already have a translation. Can you check and certify it?
Yes. We check an existing translation, including a machine translation (MTPE), line by line against the original, correct it, and then certify it under our name. A notary can then notarise it if your reader asks. If the draft is too weak to fix, we tell you and quote a fresh translation instead. See proofreading and editing.
How do you keep our company names and terms the same in every file?
We build a word list of your company names, product names, job titles and preferred terms, and every translator on your account uses it. Where a company has an official English name on record, we use it exactly. You keep the word list, so your terms stay yours even if you change supplier.
We send work every month. Can we have one invoice and pay only for changed drafts?
Yes. Regular clients can have a volume rate and one invoice a month. When you send a new draft of a document we already translated, we translate and charge only the changed sections. Ask us when you send your first file.
Are you ISO 17100 certified?
No, we do not hold ISO 17100 certification. Our process follows the same core steps the standard sets: a qualified translator, revision by a second linguist, and a final check before release. If your procurement team needs a supplier questionnaire filled in, send it with your first file.
Get Your Business Documents Translated the Right Way
Send your file, tell us who will read it and your deadline, and get a fixed, itemised price within an hour.